🧩 Executive Assistant

Supporting CEO Operations + Leadership Team Coordination

We're hiring a proactive, detail-oriented executive assistant to be the operational backbone for our CEO while providing strategic coordination support to our leadership team.

You'll be trusted with highly confidential personal and business operations, moving seamlessly between managing complex travel logistics and capturing strategic insights from high-level meetings. You'll work directly with our Founder/CEO on everything from calendar optimization to household coordination, while also supporting our Leadership team with meeting coordination and cross-functional project execution.

🔍 WHO WE ARE

The Uncommon Business is the world's leading AI education company transforming how business owners and enterprise leaders work, scale, and live. We blend AI-powered systems, modern strategy, and intentional leadership to eliminate busywork, streamline operations, and activate the full potential of the humans behind the business.

AI isn't just a tool here, it's a mindset and a culture. We use intelligent systems to free up time, energy, and creativity so our people can focus on the work that truly matters.

We promote based on impact, not tenure, and your growth is limited only by your ownership and results.

🔑 IF YOU WORKED HERE LAST WEEK

You might have:

• Proactively resolved three calendar conflicts for our CEO before she even noticed them, rescheduling her personal trainer to avoid a key client call
• Coordinated complete travel logistics for a speaking engagement—flight, hotel, arrival snacks, local gym recommendations, and seed oil-free restaurant options all ready in her calendar
• Converted voice note instructions into 8 professional email responses, maintaining our brand voice while handling everything from vendor inquiries to partnership discussions
• Attended our weekly L10 meeting, captured action items in real-time, and followed up with department heads to ensure 100% completion by deadline
• Researched and coordinated quotes for home maintenance while simultaneously booking car service appointments and managing Instacart orders
• Supported our leadership team with strategic meeting prep, ensuring all materials were ready and follow-up coordination was seamless

🎯 YOUR CORE RESPONSIBILITIES